Union Aid

The Admin/Logistics Assistant plays a crucial role in ensuring efficient administrative and logistical support within the organization. They are responsible for a variety of tasks related to procurement, records maintenance, meeting support, travel arrangements, and vehicle management. This position is essential for the smooth operation of daily activities.

Key Responsibilities:

Logistics Support:

• Assist in the delivery of procured items to the implementation sites.
• Maintain comprehensive records of all logistical stocks.
• Ensure the proper organization and security of the storage area/stock.
• Provide logistical support to site offices.

Administrative Tasks:

• Take meeting minutes, organize, and distribute minutes as required.
• Assist staff in arranging official travels and missions.
• Draft official emails and correspondence, as well as perform other administrative tasks asassigned by the admin manager.
• Keep track of the transport log-book for office vehicles in both Kabul and the sites, and follow up with drivers on transport-related issues.

Oversee the maintenance of vehicles.

• Ensure an orderly transport system and schedule for the office.
• Inform the Admin/Logistics Manager of any major problems with the vehicles to ensure speedy resolution.
• Ensure the proper maintenance of the filing system.
• Handle materials in a business-sensitive and confidential manner.

Record-Keeping and Reporting:

• Prepare inventory lists.
• Maintain the meeting and project activity calendar.
• Maintain the Generator Logbook and services record.

Ad Hoc Tasks:

• Perform any other official duties as required.