Position: Female Admin and Logistics Assistant
About Union Aid
Union Aid (UA) is a non-governmental, non-profit, non-political humanitarian and development organization established by Dr. Toryalay Nassery (an Afghan scholar) in July 1979 in Peshawar, Pakistan. It was formed in response to the influx of refugees from Afghanistan and was the first/pioneer organization to serve the Afghan refugees in Pakistan. Union Aid implemented its activities mainly in refugee camps that later became villages, which was one of the biggest refugee camps in the world at that time. UA initiated its activities in Afghanistan in the 1981 and gradually expanded its services all over Afghanistan. UA started its activities with two doctors and two paramedical staff that gradually expanded to various programs, including:
Health Care & Nutrition: Establishment and management of hospitals and clinics, maternal and child health services, nutrition programs, family planning, as well as full sponsorship and specialized treatment of patients in European countries including Germany, Spain and Italy.
Food Security: Distribution of food items throughout the country.
Education: Literacy initiatives, school management, scholarships for students, and teacher training programs.
Livelihoods & Vocational Skills: Technical training, handicraft production, and employment generation activities to strengthen self-reliance.
WASH & Shelter: Provision of clean drinking water, sanitation facilities, hygiene promotion, and emergency shelters.
Emergency Response: Life-saving interventions including food and non-food distributions, winter relief packages, and rapid health responses during crises.
Agriculture & Environment: Tree plantation and afforestation initiatives to support sustainability and environmental resilience.
Protection: Women empowerment projects, orphanage centers, and demining project.
Cash Assistance: Continuous financial support for needy families and internally displaced persons (IDPs).
Job Description:
The Admin/Logistics Assistant plays a crucial role in ensuring efficient administrative and logistical support within the organization. They are responsible for a variety of tasks related to procurement, records maintenance, meeting support, travel arrangements, and vehicle management. This position is essential for the smooth operation of daily activities.
Key Responsibilities:
Logistics Support:
- Assist in the delivery of procured items to the implementation sites.
- Maintain comprehensive records of all logistical stocks.
- Ensure the proper organization and security of the storage area/stock.
- Provide logistical support to site offices.
Administrative Tasks:
- Take meeting minutes, organize, and distribute minutes as required.
- Assist staff in arranging official travels and missions.
- Draft official emails and correspondence, as well as perform other administrative tasks asassigned by the admin manager.
- Keep track of the transport log-book for office vehicles in both Kabul and the sites, and follow up with drivers on transport-related issues.
Oversee the maintenance of vehicles.
- Ensure an orderly transport system and schedule for the office.
- Inform the Admin/Logistics Manager of any major problems with the vehicles to ensure speedy resolution.
- Ensure the proper maintenance of the filing system.
- Handle materials in a business-sensitive and confidential manner.
Record-Keeping and Reporting:
- Prepare inventory lists.
- Maintain the meeting and project activity calendar.
- Maintain the Generator Logbook and services record.
Ad Hoc Tasks:
- Perform any other official duties as required.
| Job Location: | Balkh |
|---|---|
| Nationality: | Afghan |
| Category: | Nonprofit-Social Services |
| Employment Type: | Full Time |
| Salary: | As per scale |
| Vacancy Number: | UA-77/MI-H/2023/A&LA |
| No. Of Jobs: | 1 |
| City: | Balkh (Mazar E Sharif) |
|---|---|
| Organization: | Union Aid |
| Years of Experience: | Two years |
| Contract Duration: | One year - extendable |
| Gender: | Female |
| Education: | Bachelor's degree in economics or administration |
| Close date: | 2023-12-06 |
Job Requirements:
• BBA in Administration,
• Two years practical working experience in administration and logistics with local NGOs or International NGOs, • Good written and fluent verbal communication skills in Pashto, Dari and English,
• Proficient in Microsoft Office program.
Submission Guideline:
- Please write the Job title/Vacancy Number on the subject line of your email.
- Aplications received after the closing date will not be considered
- ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED
Submission Email:
hr@unionaid.org