Position: Female Admin and Logistics Assistant
About Union Aid
Union Aid is a non-governmental organisation, registered under Societies Act 1860 in 2012. Union Aid was established by Dr. Toryalay Nassery and initiated its activities in health sector after its establishment in 1979 that formally commenced from 1980 with the prior permission from Ministry of SAFRON, Government of Pakistan. Union Aid is actively providing health care services, education, scholarships, vocational training and family support programs.Union Aid is a non-governmental organisation, registered under Societies Act 1860 in 2012. Union Aid was established by Dr. Toryalay Nassery and initiated its activities in health sector after its establishment in 1979 that formally commenced from 1980 with the prior permission from Ministry of SAFRON, Government of Pakistan. Union Aid is actively providing health care services, education, scholarships, vocational training and family support programs.
Job Description:
The Admin/Logistics Assistant plays a crucial role in ensuring efficient administrative and logistical support within the organization. They are responsible for a variety of tasks related to procurement, records maintenance, meeting support, travel arrangements, and vehicle management. This position is essential for the smooth operation of daily activities.
Key Responsibilities:
Logistics Support:
- Assist in the delivery of procured items to the implementation sites.
- Maintain comprehensive records of all logistical stocks.
- Ensure the proper organization and security of the storage area/stock.
- Provide logistical support to site offices.
Administrative Tasks:
- Take meeting minutes, organize, and distribute minutes as required.
- Assist staff in arranging official travels and missions.
- Draft official emails and correspondence, as well as perform other administrative tasks asassigned by the admin manager.
- Keep track of the transport log-book for office vehicles in both Kabul and the sites, and follow up with drivers on transport-related issues.
Oversee the maintenance of vehicles.
- Ensure an orderly transport system and schedule for the office.
- Inform the Admin/Logistics Manager of any major problems with the vehicles to ensure speedy resolution.
- Ensure the proper maintenance of the filing system.
- Handle materials in a business-sensitive and confidential manner.
Record-Keeping and Reporting:
- Prepare inventory lists.
- Maintain the meeting and project activity calendar.
- Maintain the Generator Logbook and services record.
Ad Hoc Tasks:
- Perform any other official duties as required.
| Job Location: | Balkh |
|---|---|
| Nationality: | Afghan |
| Category: | Nonprofit-Social Services |
| Employment Type: | Full Time |
| Salary: | As per scale |
| Vacancy Number: | UA-77/MI-H/2023/A&LA |
| No. Of Jobs: | 1 |
| City: | Balkh (Mazar E Sharif) |
|---|---|
| Organization: | Union Aid |
| Years of Experience: | Two years |
| Contract Duration: | One year - extendable |
| Gender: | Female |
| Education: | Bachelor's degree in economics or administration |
| Close date: | 2023-12-06 |
Job Requirements:
• BBA in Administration,
• Two years practical working experience in administration and logistics with local NGOs or International NGOs, • Good written and fluent verbal communication skills in Pashto, Dari and English,
• Proficient in Microsoft Office program.
Submission Guideline:
- Please write the Job title/Vacancy Number on the subject line of your email.
- Aplications received after the closing date will not be considered
- ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED
Submission Email:
hr@unionaid.org