Union Aid

Union Aid requires Finance / HR Assistant for the project of “Basic Health Centres in Herat Province, “funded by AFV Germany.  The Finance / HR Assistant will be responsible for assisting in implementation of rules and regulation and maintains efficient and effective financial and HR documentations under the supervision of Health Supervisor.

Main Responsibilities:

Finance

• Preparing of vouchers and properly recording in QuickBooks system.
• Keep accurate records for all daily transactions.
• Reconciling of daily, monthly and yearly transactions in the QuickBooks.
• Prepare Bank reconciliation on monthly base.
• Track bank deposits and payments
• Review and implement financial policies.
• Checking of all expenses according to the approved budget lines.
• Recording financial transactions of the site in primary books of accounts (Company Cashbook and QuickBooks).
• Ensuring final check and verification of financial documents before payment of cash.
• Make sure that all original financial documents are filed and kept in a safe place.
• Make sure the asset (fixed assets and material) of the project is well recorded.
• Manages the bank accounts and cash flow
• Responsible for opening new bank account for newly hired staff.
• Keep soft and hard copies of financial records for all over financial activities and transactions.
•  Ensure all bills, vouchers and any other documents related to financing have been signed and approved at the appropriate date and kept recorded.
• Cash clearance with health facility based on advance received on monthly base.

Human Resource

• Align all activities of HR in accordance to applicable HR policies of Union Aid,
• Responsible for preparation and management of timesheets,
• Responsible for preparation of monthly attendance report,
• Responsible for preparation of monthly payrolls, 
• Responsible for management and maintenance of personnel files,
• Responsible for keeping updated leave database and leave forms,
• Responsible for constructive and timely performance evaluations within the probationary period and at the end of the year,
• Responsible for orientation of newly recruited staff,
• Responsible for maintaining travel and mission report in update file,
• Managing the recruitment, interviewing and hiring of qualified job applicants, collaborates with management, 
• Handling discipline and termination of employees in accordance with Union Aid policy,
• Ensure the organizations human resource policies to be practiced on recruiting, retention, and planning, 
• Providing support and guidance of HR to the management and other staff, providing investigating report as a proof in case of terminations, 
• Overseeing employee disciplinary meetings, terminations, and investigations, 
• Maintaining compliance with government policies & employment laws and regulations to ensure Union Aid practices aligned with Government policies,
• Maintaining management guidelines by preparing, updating, and recommending human resource policies and procedures, 
• Identifying and recommend areas of improvement to internal standard operating procedures, including team restructuring and morale, 
• To perform any other tasks assigned by line manager.