Position: Finance Officer
About Union Aid
Union Aid (UA) is a non-governmental, non-profit, non-political humanitarian and development organization established by Dr. Toryalay Nassery (an Afghan scholar) in July 1979 in Peshawar, Pakistan. It was formed in response to the influx of refugees from Afghanistan and was the first/pioneer organization to serve the Afghan refugees in Pakistan. Union Aid implemented its activities mainly in refugee camps that later became villages, which was one of the biggest refugee camps in the world at that time. UA initiated its activities in Afghanistan in the 1981 and gradually expanded its services all over Afghanistan. UA started its activities with two doctors and two paramedical staff that gradually expanded to various programs, including:
Health Care & Nutrition: Establishment and management of hospitals and clinics, maternal and child health services, nutrition programs, family planning, as well as full sponsorship and specialized treatment of patients in European countries including Germany, Spain and Italy.
Food Security: Distribution of food items throughout the country.
Education: Literacy initiatives, school management, scholarships for students, and teacher training programs.
Livelihoods & Vocational Skills: Technical training, handicraft production, and employment generation activities to strengthen self-reliance.
WASH & Shelter: Provision of clean drinking water, sanitation facilities, hygiene promotion, and emergency shelters.
Emergency Response: Life-saving interventions including food and non-food distributions, winter relief packages, and rapid health responses during crises.
Agriculture & Environment: Tree plantation and afforestation initiatives to support sustainability and environmental resilience.
Protection: Women empowerment projects, orphanage centers, and demining project.
Cash Assistance: Continuous financial support for needy families and internally displaced persons (IDPs).
Job Description:
The Finance and Admin Officer shall directly report to Admin/Finance Manager and support the program Manager in all Finance and admin related aspects.
Main Responsibilities:
- Responsible for overall financial and accounting duties of the project, including maintaining project bank accounts and hawala contracts, petty cash, payments to vendors, staff payroll, tax payments for local purchases and withholdings to the Ministry of Finance, and all other financial and accounting issues.
- Preparing of vouchers and properly recording in QuickBooks system.
- Keep accurate records for all daily transactions.
- Reconciling of daily, monthly and yearly transactions in the QuickBooks.
- Track bank deposits and payments
- Assist in financial management, including management of cash flows and multiple foreign currencies in accordance with donor contracts.
- Review and implement financial policies.
- Review invoices and statements and approve payment
- Maintain checks on financial expenditures and prudent utilization of resources;
- Checking of all expenses according to the approved budget lines.
- Recording financial transactions of the site in primary books of accounts (organization Cashbook and QuickBooks).
- Facilitating the process of salary for the staff as well as processing of their monthly salary payment
- Ensuring final check and verification of financial documents before payment of cash.
- Make sure that all original financial documents are filed and kept in a safe place.
- Make sure the asset (fixed assets and material) of the project is well recorded.
- Manages the bank accounts, cash flow, payroll and payments to vendors
- Works with procurement staff to manage and travel advances, and expense reports,
- Ensure proper filing of documents
- Assist in prepare monthly cash forecast and cash request.
- To reconcile all taxes, liabilities accounts and to reconcile with the record of tax officer
- Providing all original vouchers to the internal and external auditors when it is required
- To do any other task within the account unit which is assigned by senior accountant/head of Finance
- Assist in petty cash management
Job Requirements:
- BBA in finance
- Four years practical working experience in finance with local NGOs or International NGOs,
- Professional is using QuickBooks,
- Good written and fluent verbal communication skills in Pashto, Dari and English,
- Proficient in Microsoft Office program and.
- Good communication skills, team work spirit and capability to respond challenging conditions,
- Proactive, persuasive, and ability to work under stress and with deadlines,
- Disciplined, professional, hard-worker,
- Flexible regarding working hours,
- Proactive, persuasive and ability to work under stress and with deadlines.
Submission Guideline:
- Please write the Job title/Vacancy Number on the subject line of your email.
- Aplications received after the closing date will not be considered
- ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED
Submission Email:
hr@unionaid.org