Position: Admin & Logistics Assistant
About Union Aid
Union Aid (UA) is a non-governmental, non-profit, non-political humanitarian and development organization established by Dr. Toryalay Nassery (an Afghan scholar) in July 1979 in Peshawar, Pakistan. It was formed in response to the influx of refugees from Afghanistan and was the first/pioneer organization to serve the Afghan refugees in Pakistan. Union Aid implemented its activities mainly in refugee camps that later became villages, which was one of the biggest refugee camps in the world at that time. UA initiated its activities in Afghanistan in the 1981 and gradually expanded its services all over Afghanistan. UA started its activities with two doctors and two paramedical staff that gradually expanded to various programs, including:
Health Care & Nutrition: Establishment and management of hospitals and clinics, maternal and child health services, nutrition programs, family planning, as well as full sponsorship and specialized treatment of patients in European countries including Germany, Spain and Italy.
Food Security: Distribution of food items throughout the country.
Education: Literacy initiatives, school management, scholarships for students, and teacher training programs.
Livelihoods & Vocational Skills: Technical training, handicraft production, and employment generation activities to strengthen self-reliance.
WASH & Shelter: Provision of clean drinking water, sanitation facilities, hygiene promotion, and emergency shelters.
Emergency Response: Life-saving interventions including food and non-food distributions, winter relief packages, and rapid health responses during crises.
Agriculture & Environment: Tree plantation and afforestation initiatives to support sustainability and environmental resilience.
Protection: Women empowerment projects, orphanage centers, and demining project.
Cash Assistance: Continuous financial support for needy families and internally displaced persons (IDPs).
| Job Location: | Balkh |
|---|---|
| Nationality: | Afghan |
| Category: | Nonprofit-Social Services |
| Employment Type: | Full Time |
| Salary: | As per scale |
| Vacancy Number: | UA-61/MI-H/2024/A&LA |
| No. Of Jobs: | 1 |
| City: | Mazar E Sharif |
|---|---|
| Organization: | Union Aid |
| Years of Experience: | At least two years of proven working experience with local and international NGOs. |
| Contract Duration: | One year - extendable |
| Gender: | Female |
| Education: | Holder of bachelor degree (Bachelor of business administration or economics). |
| Close date: | 2024-11-29 |
Job Description:
Job summary:
Union Aid is seeking a competent Admin Logistics Assistant who will be responsible to assist in planning, organizing. implementing and monitoring procurement process, commodity transport and warehousing. Under the direct supervision of Admin and Logistics Officer, the incumbent is responsible to monitor the receipt of reports/documentation on the status and disposition of FIs and NFIs from point of origin to end use, and other logistics related issues.
LOGISTICS RESPONSIBILITIES
- To follow the UA procurement procedures, policies and purchase food and non-food, equipment and other materials on time.
- Procure all requested purchases in a timely manner. by working closely with admin and logistics officer, purchasing committee, and procurement committee.
- Organize to obtain necessary price quotations for local procurements. with coordination with purchasing committee.
- Assist purchasing committee to provide more and clear information about quotations, quality of items.
- To review the market regularly for changing prices. improved quality and quantities of goods available.
- Ensure appropriate documentation and reports on procurement are obtained.
- Perform any other duties that might be assigned by line supervisor.
- Make appointments, coordinate meetings, and schedule conference rooms for program/project staff.
- Assist in arranging hotel and airline reservations and local travel plans for head office as well as project staff.
- Maintain an accurate and complete filing system for project and office documents and correspondence, in compliance with Union Aid management policies and procedures.
- Draft correspondence and reports as required.
- Ensuring effective follow-up and registering of all assets on the base,
- Maintaining an updated inventory list, as per UA’s procedures and guidelines
- Maintaining an updated register of assets assigned to staff and making sure to collect their signatures on assets handling forms.
ADMIN RESPONSIBLITIES
- Make appointments, coordinate meetings, and schedule conference rooms for program/project staff.
- Assist in arranging hotel and airline reservations and local travel plans for head office as well as project staff.
- Maintain an accurate and complete filing system for project and office documents and correspondence, in compliance with Union Aid management policies and procedures.
- Draft correspondence and reports as required.
- Perform any other related duties as may be assigned by line supervisor/manager.
Job Requirements:
- Holder of bachelor degree (Bachelor of business administration or economics).
- At least two years of proven working experience with local and international NGOs.
- Strong Command over three languages English, Persian and Pashto.
- Strong Relationship Skills.
Submission Guideline:
- Please write the Job title/Vacancy Number on the subject line of your email.
- Attach your updated CV and application letter
- Aplications received after the closing date will not be considered
- ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED
Submission Email:
hr@unionaid.org