Position: Admin & Logistics Officer
About Union Aid
Union Aid (UA) is a non-governmental, non-profit, non-political humanitarian and development organization established by Dr. Toryalay Nassery (an Afghan scholar) in July 1979 in Peshawar, Pakistan. It was formed in response to the influx of refugees from Afghanistan and was the first/pioneer organization to serve the Afghan refugees in Pakistan. Union Aid implemented its activities mainly in refugee camps that later became villages, which was one of the biggest refugee camps in the world at that time. UA initiated its activities in Afghanistan in the 1981 and gradually expanded its services all over Afghanistan. UA started its activities with two doctors and two paramedical staff that gradually expanded to various programs, including:
Health Care & Nutrition: Establishment and management of hospitals and clinics, maternal and child health services, nutrition programs, family planning, as well as full sponsorship and specialized treatment of patients in European countries including Germany, Spain and Italy.
Food Security: Distribution of food items throughout the country.
Education: Literacy initiatives, school management, scholarships for students, and teacher training programs.
Livelihoods & Vocational Skills: Technical training, handicraft production, and employment generation activities to strengthen self-reliance.
WASH & Shelter: Provision of clean drinking water, sanitation facilities, hygiene promotion, and emergency shelters.
Emergency Response: Life-saving interventions including food and non-food distributions, winter relief packages, and rapid health responses during crises.
Agriculture & Environment: Tree plantation and afforestation initiatives to support sustainability and environmental resilience.
Protection: Women empowerment projects, orphanage centers, and demining project.
Cash Assistance: Continuous financial support for needy families and internally displaced persons (IDPs).
Job Description:
MAJOR RESPONSIBILITIES
Administration:
- Ensure office premises are clean, equipment’s, vehicles, furniture and office accessories are in working condition and well maintained.
- Ensure vehicle log books are properly maintained on daily basis.
- Arrangement of rental contract for project office and community places as required,
- Overseeing arrangements for meetings, workshops, seminars etc.
- Responsible for maintaining day-to-day office administration tasks.
- Ensure that assets and equipment are properly recorded into inventory format and tagged,
- Provide administrative support to Integrated Protection staff.
- Traveling to the field with field coordinator and field facilitators to provide them accommodation and help in distribution of
Logistics
- Follow the UA and MI procurement procedure policies for purchase of food, non-food, equipment and other materials,
- Procure all requested purchases in a timely manner by working closely with purchasing committee and procurement committee,
- Organize to obtain necessary price quotations for local procurements with coordination with purchasing committee,
- Assist purchasing committee to provide more and clear information about quotations, quality of items,
- To review the market regularly for changing prices, improved quality and quantities of goods available,
- Ensure appropriate documentation and reports on procurement are obtained,
- Prepare purchase requisitions and ensure finance review and appropriate approvals have been obtained
- Ensure that all purchase requisitions (RFPs, POs, and RFQs,) are numbered and logged and the copies the requisitions are on file,
- To clear procurement documentations, GRN, stocking and inventorying of FIs, Hygiene kits & Renovation Kits.
- In coordination with the Admin and finance Department ensure the delivery of purchased supplies/equipment to project sites ensuring that packing lists, bills, invoices and related documents are complete.
- Perform any other duties that might be assigned by the supervisor to you.
| Job Location: | Kabul |
|---|---|
| Nationality: | Afghan |
| Category: | Nonprofit-Social Services |
| Employment Type: | Full Time |
| Salary: | As per scale |
| Vacancy Number: | UA-45/MI-E/2024/ALO |
| No. Of Jobs: | 1 |
| City: | Kabul |
|---|---|
| Organization: | Union Aid |
| Years of Experience: | Two years |
| Contract Duration: | One month |
| Gender: | Male |
| Education: | Bachelor's degree in Finance, Accounting, or a related field |
| Close date: | 2024-08-18 |
Job Requirements:
Bachelor's degree in Finance, Accounting, or a related field
At least two years practical working knowledge with Local and International NGOs,
Local languges fluency
Able to travel to field site
Submission Guideline:
- Please write the Job title/Vacancy Number on the subject line of your email.
- Attach your updated CV and application letter
- Aplications received after the closing date will not be considered
- ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED
Submission Email:
hr@unionaid.org