Union Aid

1. Health Management information System (HMIS)

 Data Gathering, Coordination, and Analysis.

• Develop appropriate training plans for building the core health staff and alert the lack of response in the quality of data and reports from the health facilities
• Ensure that data received from health facilities are compiled in the DHIS2, analyzed, verified, and shared with health-related departments for review and feedback.
• Conduct facility data collection of all service reports in collaboration with the M&E officer
• Conduct data validation and audits to all health facilities in coordination and collaboration with M&E officer
• Facilitate weekly collection of Nutrition reports from health facilities and timely
• Ensure timely reporting of all services delivered are entered and reported in the DHIS2 system
• Facilitate and prepare reporting rate summaries and trends for key indicators tracked in health for use during data review meetings with the project manager, health coordinators health facilities staff
• Ensure that data for key indicators are analyzed, prepared on visible charts, graphs and pasted on health facility walls properly and updated on monthly basis
• Support in the monthly, quarterly, bi-annual, and annual report writing processes with updated data captured on key performance indicators
• Conduct field investigation, provide technical support for vulnerability assessment, risk mapping and development of preparedness
• Receive, review and archive in a computerized system on a monthly basis the DHIS2 from all the health facilities supported by Union Aid and ensure that data is kept secure including having data backups and supporting document
• Ensure timely installation, updating and using of DHIS2 system to keep relevant data accurate and safe
• Oversee DHIS2-related files, records and documents,

Data Storage Management

• setting up a storage system for all submitted weekly and monthly reports from health facilities through use of arch lever files 
• Maintain a strong monitoring and data collection system that ensures accurate data capture, collation and report generation for program staff to improve their analytical capacities and contribute data to the M&E system.
• Maintain internal project database and prepare analytical reports every month and share them with the project Managers, and health coordinator for review and corrective action.
• Actively participate in staff meetings at the project level and country level

Health Data Reporting

• Design, receive and supply on time the HMIS tools to the health facilities as per the guidelines and standards
• Draft HMIS tools PRF as per the procurement plan and properly follow up with the relevant departments to receive the tools on time
• Ensure timely and accurate reporting by health facilities and implementing partners using DHIS2.
• Generate statistical reports as needed to support the production of narrative reports for internal decision making, and communication with stakeholders and partners.
• Produce monthly achievement of health facilities against targets to measure performance and share with project manager and health coordinator.
• Collaborate with project coordinators, health officers in conducting quality benchmark monitoring in health facilities
• In collaboration with the M&E officer, contribute to the development of an internal data quality improvement plan for health facilities
• Play an integral role in data analysis, and contribute to the writing and reviewing donor and internal reports
• Maintain quality, accessibility and functionality of DHIS2