Union Aid

Job Summary:

The Internal Audit & Control officer will be responsible for planning, organizing, and carrying out the internal Audit & Controls function including the preparation of an audit manual and audit plan. And recommends improvements to internal Audit & controls, operating efficiency, and the adequacy of accounting, Procurement, and HR policies and procedures, and record-keeping.

Responsibilities:

• Develop and implement internal control policies and procedures
• Conduct regular internal audits to assess financial and operational processes
• Identify areas of potential risk or non-compliance
• Recommend and implement corrective actions
• Ensure adherence to regulatory requirements and organizational policies

• Monitor the day-to-day financial operations (payroll, invoicing, and other transactions).
• Manage the organization's financial accounting, and reporting systems.
• Ensure compliance with accounting policies and regulatory requirements
• Ensuring that a systematic hard and soft filling system is in place and all financial documents are maintained properly.
• Reports to Management, the control weakness and recommendations based on the results of audit examinations.
• Providing accurate advice regarding the preparation of monthly quarterly and yearly financial reports based on standards.
• Assist in developing a standard filing and archiving system in the Main and Provincial Offices.
• Review and appraise the implementation of management's responses to internal audit reports.
• Advises Management on audit and internal control matters.
• To plan, organize, and carry out the internal controls function including the preparation of an audit manual and audit plan.
• Determining the internal audit method based on the requirements of accounting standards, laws and regulations, policies, and organizational procedures.
• Regularly checking payments and journal vouchers.
• Review and report on the accuracy, timeliness, and relevance of the financial and other information.
• Check procurement procedures including a budget, RFQ/tender, quotations, Comparative Statements, payment, etc.
• Check supplier bills with PO, GRN, and quality control system and the materials costing and inventory valuation.
• Conduct inventory audits, fixed asset management, cash management, and financial statements.
• Check the documentation, filing, and record-keeping of projects.
• Regular field visits and conduct internal audits in the field offices and projects.
• Review and check the archiving management system.
• Identify accounting and financial record-keeping processes that can be improved.
• Prepare and present reports with recommendations to the Executive Director.
• Any other official assignment given by the line manager.

• At least a Bachelor's degree in accounting, finance, or related field from a recognized university with 6 years of relevant experience and a Master's degree with 3 years of relevant experience.
• Professional certification such as Certified Internal Auditor (CIA) or Certified Public Accountant (CPA) is preferred
• Strong understanding of auditing standards and procedures
• Experience in internal control or audit roles

Skills:

• Analytical and critical thinking
• Attention to detail
• Communication and interpersonal abilities
• Proficiency in relevant software and tools
• Experience in writing internal policies and procedures and process evaluation and documentation.
• Ability to manage multiple projects simultaneously.
• Ability to demonstrate a professional and objective perspective at all times.
• Capable of working under pressure in a fast-paced environment.
• Flexible and adaptable approach to shift patterns and hours of work, ability to work flexible hours from time to time.
• Ability to work independently, absolute reliability, honesty, and integrity.
• Fluent in English, Dari / Pashto

• Please write the Job title/Vacancy Number on the subject line of your email.
• Attach your updated CV and application letter
• Aplications received after the closing date will not be considered
• ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED

hr@unionaid.org