Position: Liaison Officer
About Union Aid
Union Aid (UA) is a non-governmental, non-profit, non-political humanitarian and development organization established by Dr. Toryalay Nassery (an Afghan scholar) in July 1979 in Peshawar, Pakistan. It was formed in response to the influx of refugees from Afghanistan and was the first/pioneer organization to serve the Afghan refugees in Pakistan. Union Aid implemented its activities mainly in refugee camps that later became villages, which was one of the biggest refugee camps in the world at that time. UA initiated its activities in Afghanistan in the 1981 and gradually expanded its services all over Afghanistan. UA started its activities with two doctors and two paramedical staff that gradually expanded to various programs, including:
Health Care & Nutrition: Establishment and management of hospitals and clinics, maternal and child health services, nutrition programs, family planning, as well as full sponsorship and specialized treatment of patients in European countries including Germany, Spain and Italy.
Food Security: Distribution of food items throughout the country.
Education: Literacy initiatives, school management, scholarships for students, and teacher training programs.
Livelihoods & Vocational Skills: Technical training, handicraft production, and employment generation activities to strengthen self-reliance.
WASH & Shelter: Provision of clean drinking water, sanitation facilities, hygiene promotion, and emergency shelters.
Emergency Response: Life-saving interventions including food and non-food distributions, winter relief packages, and rapid health responses during crises.
Agriculture & Environment: Tree plantation and afforestation initiatives to support sustainability and environmental resilience.
Protection: Women empowerment projects, orphanage centers, and demining project.
Cash Assistance: Continuous financial support for needy families and internally displaced persons (IDPs).
Job Description:
Union Aid is seeking for a capable Liaison Officer for Kabul Office for AU-MI/HEALTH project funded by Malteser International. Under the guidance and supervision of the Executive Director and Program Manager and in close coordination with Project Managers, Project Coordinators, Project Supervisors, and Monitoring and Evaluation Officer the Liaison Officer will be responsible for performing the following duties:
Responsibilities:
- Develop appropriate reporting formats to meet all reporting requirements of the Project(s),
- Coordinate inputs to and draft reports related to project activities,
- Establish a reporting schedule and ensure the timely submission of reports as identified,
- Coordinate the finalization of donor reporting with Union Aid Senior Management,
- Liaise with NGOs, UN, INGOs, Government, and other Hubs regarding the dissemination of reports and the accuracy of information included in visibility materials and publications,
- Provide quality assurance, including data verification, on all reports and information products produced by the project by editing and consolidating all reports prepared by the project,
- Support the Program/Project Staff in the collection and transcribing of relevant data during field and/or office visits and meetings,
- Alert the Executive Director, Program Manager and other Program/Project Teams on projects related issues which may affect the projects in terms of reporting,
- Liaise with other sections of Union Aid Hub, such as Finance, Procurement, Health and Operation, to obtain the necessary information and ensure the quality and accuracy of data that is being reported,
- Meet regularly with the project teams to receive information and provide feedback. The exact frequency will be determined by the Union Aid Projects Managers, Coordinators and may vary depending on the status of the projects and availability of the Projects members,
- Draft briefing notes, talking points and other correspondence related to the project (s) and meetings held,
- Establish and maintains effective relationships with stakeholders and undertake the necessary coordination to ensure the project (s) smooth implementation,
- Serve as the secretariat of the Steering Committee, and be responsible for organizing the meetings, keeping record of the meetings, and ensuring that follow-up actions are completed.
- Serve as a liaison with the project donor (s) for coordination of meetings, feedback and progress updates, ensuring the support to the project manager in managing the relationship with the donor,
- Conduct other duties as required by the Line Manager(s).
Job Requirements:
- Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.
- Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
- Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others.
- Open to change and flexible in a fast paced environment.
- Bachelor Degree in political affairs, international relations, communications, journalism, public relations, development studies or related fields is required.
- At least 3 years of progressively responsible cumulative experience in coordination, reporting and donor relations is required.
- Familiarity and good knowledge of social, political and economic conditions in the country and region.
- Ability to establish and maintain effective professional relationships with a wide variety of government, UN and NGO stakeholders.
Submission Guideline:
- Please write the Job title/Vacancy Number on the subject line of your email.
- Application with CV should be received before closing date.
- Applications received after the closing date will not be considered
- ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.
Submission Email:
hr@unionaid.org | unionaid@hotmail.com