Union Aid

MAJOR RESPONSIBILITIES

Administration:

• Ensure office premises are clean, equipment’s, vehicles, furniture and office accessories are in working condition and well maintained.
• Ensure vehicle log books are properly maintained on daily basis.
• Arrangement of rental contract for project office and community places as required,
• Overseeing arrangements for meetings, workshops, seminars etc.
• Responsible for maintaining day-to-day office administration tasks.
• Ensure that assets and equipment are properly recorded into inventory format and tagged,

• Provide administrative support to Integrated Protection staff.
• Traveling to the field with field coordinator and field facilitators to provide them accommodation and help in distribution of

Logistics

• Follow the UA and MI procurement procedure policies for purchase of food, non-food, equipment and other materials,
• Procure all requested purchases in a timely manner by working closely with purchasing committee and procurement committee,
• Organize to obtain necessary price quotations for local procurements with coordination with purchasing committee,
• Assist purchasing committee to provide more and clear information about quotations, quality of items,
• To review the market regularly for changing prices, improved quality and quantities of goods available,
• Ensure appropriate documentation and reports on procurement are obtained,
• Prepare purchase requisitions and ensure finance review and appropriate approvals have been obtained
• Ensure that all purchase requisitions (RFPs, POs, and RFQs,) are numbered and logged and the copies the requisitions are on file,
• To clear procurement documentations, GRN, stocking and inventorying of FIs, Hygiene kits & Renovation Kits.
• In coordination with the Admin and finance Department ensure the delivery of purchased supplies/equipment to project sites ensuring that packing lists, bills, invoices and related documents are complete.
• Perform any other duties that might be assigned by the supervisor to you.