Union Aid

Position Summary

The Pharmacy Assistant is responsible for supporting pharmaceutical services in health facilities covered by Union Aid. The position ensures proper storage, distribution, record-keeping, monitoring of medical supplies, and supports the implementation of pharmaceutical standards in line with MoPH policies and Union Aid procedures.

Key Responsibilities

• Assist in planning, implementation, and monitoring of pharmacy-related activities in assigned health facilities.
• Support the safe storage, handling, and distribution of medicines and medical supplies.
• Receive medical supplies, check for proper documentation, and stock items according to standard procedures.
• Track consumption of medicine at health facility level and support preparation of consumption reports and feedback.
• Assist in dispensing drugs and arranging stock according to usage and expiration dates.
• Maintain records of pharmaceutical supplies to avoid shortages and ensure continuous availability of essential medicines.
• Support pharmacy officer in selection, procurement, and distribution of pharmaceutical items.
• Follow standard procedures for rational drug use and maintain high quality in pharmaceutical services.
• Coordinate and comply with MoPH guidelines, standards, and policies for medical supply management.
• Support in supervising lab supply management and ensure availability of required lab materials.
• Report any challenges, shortages, or issues affecting pharmaceutical services.
• Work closely and cooperatively with health facility staff and project team.
• Participate in trainings related to storage, logistics, and rational drug use when required.
• Assist in preparing required reports and documentation for pharmacy supplies and usage.
• Perform any other relevant duties assigned by the Pharmacy Officer or line manager.

Education

• Graduate from Pharmacy University

Experience

• Two years of relevant experience working in pharmacy or medical supply management, preferably with NGOs or health facilities.

Skills and Competencies

• Good knowledge of medicine storage, handling, and stock management.
• Familiarity with MoPH pharmaceutical guidelines and standards.
• Flexible regarding working hours
• Strong organizational and record-keeping skills.
• Ability to work as part of a team and maintain good communication with health facility staff.
• Basic computer skills (Excel, Word) preferred.
• Accuracy, attention to detail, and responsible attitude in safe medicine handling.
• Ability to work under pressure with commitment to quality and professional behavior.

Union Aid has a zero tolerance policy with regard to Sexual Exploitation and Abuse by Union Aid‘s personnel against the people they serve. All forms of sexual exploitation and abuse are incompatible with the universally accepted norms, values, principles and standards that underpin our [Name of the organization]. Protection from Sexual Exploitation and Abuse (PSEA) is the responsibility of everyone and all selected candidates will be required to comply with the Union Aid’s PSEA Policy at all times. Selected candidates will therefore undergo rigorous reference and background checks against their past behavior related to sexual exploitation and abuse, and may be required to provide additional information further on in the selection process.

• Please write the Job title/Vacancy Number on the subject line of your email.
• Aplications received after the closing date will not be considered
• ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED

hr@unionaid.org